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Job Title:

In-House Accountant


OVERVIEW OF POSITION


  • This role brings the day-to-day bookkeeping and accounting function fully in-house and is responsible for building clear, reliable visibility into cash flow, expenses, and collections as TEN2 scales.

  • You will own core AP/AR + bookkeeping execution across TEN2 Media and LaunchPad Media, support month-end close, and continuously improve the accuracy, speed, and automation of our finance operations.

  • You will partner closely with Donna and George via a weekly finance meeting, and collaborate with Ops + Tech to streamline systems.


RESPONSIBILITIES


Accounting Leadership (Day-to-Day Ownership)

  • Own the accuracy and integrity of the general ledger across TEN2 Media and LaunchPad Media, including consistent coding standards and month-over-month comparability

  • Primary point of contact for internal finance operations and the “source of truth” for AP/AR status, cash position, and close progress

  • Establish clear workflows, SLAs, and documentation for recurring finance processes so work is consistent and transferable


Accounts Receivable (AR) + Collections

  • Prepare, issue, and track invoices (primarily LaunchPad Media; some for TEN2 Media), including proper supporting documentation and client-specific requirements

  • Manage collections end-to-end: payment reminders, escalation pathways, dispute resolution, and clear notes on next steps

  • Reconcile client payments and deposits to invoices and the bank, ensuring no orphaned receipts or aging discrepancies

  • Manage payments, integrated royalty-specific platforms (eg. bill.com, stripe, channel meter).

  • Maintain the LaunchPad campaign tracker ledger within proprietary portal; ensure invoice/collection status aligns to operational deliveries


Accounts Payable (AP) + Vendor Management

  • Process bills and vendor payments for TEN2 Media and LaunchPad Media, ensuring timely payment and correct approvals

  • Maintain an organized vendor file: W-9 collection, payment methods, contract references, and points of contact

  • Reconcile and code business credit card expenses, including receipt capture expectations and follow-ups for missing documentation

  • Own the monthly vendor review: identify duplicate vendors, pricing drift, unused tools, and opportunities to consolidate


Royalty Payments (TEN2 Media)

  • Manage monthly royalty payment preparation and processing, including source documentation, review checks, and payment confirmations

  • Maintain a clear audit trail for royalty calculations, approvals, and payment history


Payroll + Contractor Payments

  • Initiate and reconcile monthly payroll for independent contractors, including approval tracking and confirming payouts

  • Maintain contractor payment schedules and ensure classification and documentation are complete for downstream tax reporting (tax work remains with the firm)


Month-End Close (Accounting Lead Scope)

  • Drive a consistent monthly close cadence: close checklist, timelines, and dependency tracking (bank feeds, bills, payroll, revenue, etc.)

  • Prepare and post accruals, prepaids, and other month-end journal entries as needed, with clear support

  • Complete and document reconciliations: bank, credit cards, AR, AP, and key balance sheet accounts

  • Perform variance and completeness checks against prior closes, budgets, and operational trackers to detect issues early

  • Maintain audit-ready records and a clean documentation structure for all close support


Cash Management + Forecasting Support

  • Maintain weekly cash visibility (near-term cash needs, upcoming vendor runs, and expected collections)

  • Partner with Donna and George to support forecasting with reliable inputs: AR aging, upcoming AP, and recurring costs

  • Flag cash flow risks early and propose mitigation options (timing adjustments, collections push, vendor scheduling)


Financial Reporting + Management Visibility

  • Produce weekly reporting (PDF exports + QuickBooks Online visibility) that is consistent, easy to read, and decision-oriented

  • Maintain AR aging and AP aging views and highlight “need attention” items each week

  • Help implement simple alerts around anomalies, costs etc (including cloud + AI services billed monthly), and general patterns


Controls, Compliance, and Audit Readiness

  • Implement basic internal controls appropriate for a scaling business: approvals, access hygiene, segregation of duties where possible, and documentation standards

  • Ensure financial processes remain compliant with internal policies and support the tax firm with clean, timely deliverables

  • Support any external requests (tax firm, banks, benefits providers) by preparing reconciled schedules and source documentation


Systems + Process Improvement (Operations-Oriented)

  • Assess current workflows and tooling during onboarding, then propose a prioritized improvement roadmap (quick wins + longer-term upgrades)

  • Improve automation and reduce manual steps by partnering with Ops + Tech (e.g., invoice generation workflows, receipt capture, categorization rules, recurring billing, and exception alerts)

  • Maintain a change log for process updates so the team can track what changed and why

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